There was a regular meeting of the Flemingsburg City Council Monday, February 8, 2010 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Marty Voiers, Georgianna Sparks, Meredith Story, and Van Alexander. Councilman Manning was absent. Mayor Louie Flanery presided.
Councilman Voiers led the Pledge of Allegiance. Minutes of the January 11th meeting were presented. Councilman Alexander moved to approve. Councilman Voiers seconded the motion. All were in favor.
Mayor
Flanery welcomed SMS teacher Mark Leet and students from his Civics class. Leet was recognized as one of three selected nationwide by the Veterans
of Foreign Wars to receive the VFW National Citizenship Education Teacher
Award.
Penny Stanfield, CPA, presented the
City’s annual audit report for the fiscal year ending June 30, 2009. Stanfield reviewed management points that
included adopting a credit card policy, providing more detail on purchase
orders, obtaining payroll information on Cable employees, and funding the
customer deposit reserve account to match the liability. It was noted that these issues were already
being addressed. Stanfield stated that
the combined total for all utility funds showed a $7,000 loss, but the water
fund alone had a loss of $270,325 while both the sewer and gas funds showed a
profit. The water fund loss was largely
due to interest expense on the Bond debt, which was paid off in 2009, but
Stanfield also stated that water rates were too low and recommended an increase
to bring revenues more in line. Overall
the City was in good financial shape and all obligations were being met. Councilman Story moved to approve. Councilwoman Sparks seconded the
motion. Council voted as follows: Hurst-yes, Voiers-yes, Sparks-yes,
Story-yes, Alexander-yes. Motion
carried.
City Attorney Tom MacDonald reviewed
Ordinance No. 2-10-1 revising the Community Television Access Board. Councilman Voiers noted that there was no
wording to assure that the Board would report financial information to the Council. MacDonald will add wording to that
affect. City Clerk Joy Roark presented
the first reading. Councilman Voiers
moved to approve. Councilwoman Sparks
seconded the motion. Council voted as
follows: Hurst-yes, Voiers-yes,
Sparks-yes, Story-yes, Alexander-yes.
Motion carried.
City Clerk Joy Roark presented the
first reading of Ordinance No. 2-10-2 lowering sewer rates 8%. Councilwoman Sparks moved to approve. Councilman Voiers seconded the motion. Council voted as follows: Hurst-yes, Voiers-yes, Sparks-yes,
Story-yes, Alexander-yes. Motion
carried.
City Clerk Joy Roark presented the
first reading of Ordinance No. 2-10-3 increasing water rates 8%. Councilman Story commented that funds were
being reallocated to the appropriate departments in order to comply with the
auditor’s recommendation. The overall
affect should be revenue neutral and customers should see little difference in
their utility bills. Councilman Story
moved to approve. Councilman Alexander
seconded the motion. Council voted as
follows: Hurst-yes, Voiers-yes,
Sparks-yes, Story-yes, Alexander-yes.
Motion carried.
Steve Donovan, Economic Development
Director, reported on the International Trade Show he recently attended. There will be a Tourism meeting to discuss
ways to market our community. They will
be targeting the equestrian games.
Relocation of the Johnson Junction depot is on hold. Donovan stated that grants using stimulus
money would have to be completed first.
Mayor Flanery referred Ordinance No.
2-10-4, regarding the new flood plain maps, and also Ordinance No. 2-10-5,
regarding compensation of elected officials, to the Finance Committee. Councilman Story suggested that a public
hearing might be needed to discuss the significant changes in the flood map ordinance. The County is holding a public meeting
February 16th.
Mayor Flanery presented Resolution
No. 10-2-01 amending the agreement with the KY Transportation Cabinet to extend
the due date for completion of the Streetscape Project. Councilman Voiers moved to adopt. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Voiers-yes, Sparks-yes,
Story-yes, Alexander-yes. Motion
carried.
Mayor Flanery presented Resolution
No. 10-2-02 approving funding for the Buffalo Trace/Gateway Narcotics Task
Force for fiscal year 2010-2011 in the amount of $1,938.90. Councilman Story moved to adopt. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Voiers-yes, Sparks-yes,
Story-yes, Alexander-yes. Motion
carried.
The following items were presented
for surplus: recycling trailer,
Knapheide utility bed, 231 Ford tractor, 8ft. Boss bed saltier hydraulic
driven, 7.5ft snow blade, and a 1999 Ford Crown Vic, Vin# 8535. Councilman Voiers recommended that the
recycling trailer be removed from the surplus list and suggested that the City
check into getting it repaired.
Councilwoman Sparks moved to declare all items as surplus except the
recycling trailer. Councilman Alexander
seconded the motion. Council voted as
follows: Hurst-yes, Voiers-yes,
Sparks-yes, Story-yes, Alexander-yes.
Motion carried.
Mayor Flanery presented Municipal
Order No. 10-1 creating a written credit card use and purchasing policy. Councilman Voiers moved to approve. Councilwoman Sparks seconded the
motion. Council voted as follows: Hurst-yes, Voiers-yes, Sparks-yes,
Story-yes, Alexander-yes. Motion
carried.
Councilman Story reported that the
Finance Committee had met with Penny Stanfield and reviewed the annual
audit. A Finance Committee meeting
was scheduled for Tuesday, February 16th,
at 5:00 p.m. in the City Annex.
Councilwoman Sparks reported that
Councilman Voiers had requested information from the vendor on a slide to
replace the old metal slide in the City park.
Cost of the slide should be covered by the KLC Safety grant.
Councilman Voiers reported that the
Recycling Committee was continuing with the FUTURE program and would be
applying for another grant when it became available.
Councilman Voiers questioned the
status of the property on E. Main St. that was being remodeled and when it
would be cleaned up. Codes Enforcement
Officer Ben Moran stated that he had discussed the issue with the property
owner and he had good intentions of getting it cleaned up. He still had more work to do, but had
discussed paying the City to remove the brush.
Council expressed concern over lumber and other debris left in the road.
Mayor Flanery reported that Chuck
Carpenter had been recommended to replace Calvin Cheap on the Airport Board. Councilwoman Sparks moved to approve the
appointment of Chuck Carpenter to the Fleming-Mason Airport Board. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Voiers-yes, Sparks-yes,
Story-yes, Alexander-yes. Motion
carried.
Councilman Story reported on KLC
City Day and Night in Frankfort Wednesday, February 3rd. Mayor Flanery, Councilman Story, Councilman
Alexander, City Attorney Tom MacDonald, and City Clerk Joy Roark attended the
event and felt it was very informative.
Story noted that KLC had scaled back festivities compared to previous
years.
Tom MacDonald reviewed a letter
addressed to Michael Miller, President of the KLC Executive Board, expressing
concerns of the mayor and council about the future direction of the League. Mayor Flanery stated that Miller was very
receptive and encouraged the City to submitt a letter voicing their
concerns. All Council agreed to sign
the letter along with the Mayor.
Councilwoman Sparks reported a
complaint about water quality in Indian Fields and questioned the status of
funding for a water softener plant.
Mayor Flanery stated that Congressman Geoff Davis is still working to
obtain funding.
There being no further business,
Councilman Hurst moved to adjourn at 8:30 p.m.
Councilman Alexander seconded the motion. All were in favor.
______________________________
Louie Flanery, Mayor
ATTESTED:
_______________________________
Joy Story Roark,
City Clerk/Treasurer Date Approved: ________________