There was a regular meeting of the Flemingsburg City Council Monday, August 13, 2012 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Adam Hinton, Scott Manning, Georgianna Sparks, Meredith Story and Van Alexander. Mayor Martin L. Voiers presided.
Councilman Hinton led the Pledge of Allegiance. Minutes of the July 9th meeting were presented. Councilman Manning moved to approve. Councilwoman Sparks seconded the motion. All were in favor.
The second reading of Ordinance No. 8-12-1 regarding sidewalk maintenance was presented. Councilwoman Sparks moved to approve. Councilman Hurst seconded the motion. After discussion, Councilwoman Sparks rescinded her motion to approve. Councilman Hurst rescinded his motion. A revised first reading was presented with changes to item 7 and item 9 regarding types of sidewalk materials and damage done by third parties.
Bids for surplus property were as follows:
Ø Portable Tag-A-Long 4” Trash Pump – James Banks $50, Scotty Masters $101, Larry Gilvin $56.60
Ø Cub Cadet Zero Turn Mower – James Banks $220, Scotty Masters $151, Ruth Allen $200, Newell Pollitt $200
Ø Statesman Riding Mower – James Banks $20, Larry Gilvin $47.17, Raymond Pollitt $50
Ø Tag-A-Long Single Axle Trailer – James Banks $20
Councilman Story moved to sell the surplus property to the highest bidder. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-8-1 was presented authorizing the filing of a CDBG application for construction of the Flemingsburg Fire Department. Councilwoman Sparks moved to adopt. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers presented a request from Wee Kids Central to replace all the carpet in their building due to age and condition. Council authorized the mayor to proceed based on the maintenance agreement.
Mayor Voiers reported a safety issue pulling out of McVey Way onto West Water St.
Council discussed extending the 25 MPH speed zone beyond the school district to prepare traffic to slow down coming into the downtown area. The State Highway Dept. has the final approval of speed limits. Council supports the Mayor’s request to extend the 25 MPH speed zone.
Councilman Story moved to declare the 2002 Chevy ½ ton pick- up, Vin# 2369, as surplus property. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Councilman Story moved to adopt the compensating tax rate of .139 for real property. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Councilman Hurst moved to adopt the motor vehicle tax rate of 19.77 cents per $100 of assessed value. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers reported that the Fleming-Mason Airport was receiving grant funds totaling $61,241 to do an environmental study with 90% funding coming from the federal government, 7.5% coming from the state, and 2.5% coming from the local airport board. Councilman Manning moved to adopt a resolution of support. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 2012-8-2 was presented adopting a modern and accurate legal description of territory previously annexed by ordinance. Councilman Story moved to adopt. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
A meeting of the Finance Committee was scheduled for Tuesday, August 28th, at 5:00 p.m. at City Hall.
Councilman Alexander reported that the Public and Personnel Safety Committee had met Friday, August 10th, and discussed issues with ATVs being ridden on City streets. The issue of horse drawn buggies and horse droppings was also discussed.
Mayor Voiers reported that the Handbook Committee had met and the review process was moving along.
City Clerk Joy Roark reported that the auditors had completed in-office work and were in the process of finalizing the annual audit for fiscal year 2012.
Codes Enforcement Officer Ben Moran reported on the Planning Commission’s recommendations regarding rezoning of property on the by-pass that had been used as commercial, but zoned as residential. To change the property from R-3 to C-1 the zoning map must be amended by ordinance. Councilwoman Sparks moved to approve the first reading. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Police Chief Randy Sergent reported that Officer Joe Templeman would be leaving the department August 15th to work for the Lexington Police Department. There are currently two candidates being considered for the police department. Neither is certified.
Public Works Superintendent Dennis Masters reported a request to pave a street off of East Water Street. Council agreed if the property is in the city limits and up to code it should be adopted into the city and paved. Council also discussed paving Grand View Circle, which is not up to code. Per Councilman Story, the owner was willing to blacktop the street, but requested that the City provide rock to fill in where utility work had been done. It was recommended that the PWS meet with the owner regarding this matter.
Utilities Superintendent Joe Dunaway reported that the Industrial Park II project was well under way and the contractor is doing a good job. David Shrout has passed the Class 1Waste Water Collection certification. Raymond Pollitt and Dunaway both passed the Class II certification, which is required by the State. By August 27th Dunaway expects a release to accept bids for construction of the new waste water treatment plant. Dunaway reported that Danny Shrout achieved a high score and received his Class I Water Treatment and Distribution certification. Kenvirons is currently working on manganese & iron problem at the water plant trying to determine whether it can be treated with chemicals or mechanically. The first plans for improvements to the water plant have been submitted to the State and returned with the State’s recommendations. He hopes to break ground on this project in early spring.
Councilwoman Sparks reported a problem with flooding on Stockwell Ave. on the Faith Lee property due to grate catching debris. Street department will clean grate.
Councilman Hinton reported that he had passed information regarding Tree City USA on to Ag teachers at Fleming Co. High School. The FFA is interested in planting trees on the school farm. Ben Womack offered to grow trees on his family’s farm. Hinton also offered to grow trees. The high school is willing to maintain all locations for class credit. Hinton presented a landscaping plan for property he donated to the City to provide parking for the Walking Trail. Mickey Hickle prepared a two phase proposal totaling approximately $4,300. Hinton agreed to contribute $1,000. Hickle could do the work the end of September if approved.
Mayor Voiers reported that three bids were received for the new fire truck. Two bids were for $244,000 each and one for $228,000. The bids were for the base only and did not include equipment. Total funds available are $250,000. The fire department will review the bids to assure they meet specs and report back to council.
There being no further business, Councilman Manning moved to adjourn 8:45 p.m.
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Martin L. Voiers, Mayor
ATTESTED:
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Joy Roark, City Clerk/Treasurer
Date Approved: ___________________
