There was a regular meeting of the Flemingsburg City Council Monday, December 10, 2012 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Adam Hinton, Scott Manning, Georgianna Sparks, and Meredith Story. Councilman Van Alexander was absent. Mayor Martin L. Voiers presided.
Councilman Hinton led the Pledge of Allegiance. Minutes of the November 12th meeting were presented. Councilwoman Sparks moved to approve. Councilman Manning seconded the motion. Motion carried.
The second reading of Ordinance No. 12-12-1 regarding planting and preserving trees in the city limits was presented. Councilman Hurst moved to approve. Councilman Hinton seconded the motion. A roll call was given with council voting as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, and Story-yes. Motion carried.
Benton Hanson and Bob Sturdivant with HDR addressed Council regarding the bid for the Waste Water Treatment Plant Project. KIA awarded an additional $1.7 million for the project at 1% interest with 30% loan forgiveness. A motion was made by Councilman Story to adopt a resolution approving the bid of Judy Construction for $9,132,000. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, and Story-yes. Motion carried. Bob Sturdivant stated that engineering fees were calculated higher and HDR was prepared to give $50,000 of their engineering fees back to the City to help reduce the debt burden on the City.
Fire Chief Jerry McCloud and Secretary Travis Earlywine presented the annual fire department report.
Crystal Ruark, Executive Director of the Fleming Co. Chamber, presented a report of recent and upcoming events.
A meeting of the Buildings and Grounds Committee was scheduled for January 14, 2013 at 6:00 p.m. in the City Annex.
Mayor Voiers reported that the Handbook Committee had completed their review of the employee policies and procedures.
Codes Enforcement Officer Ben Moran reported a vacancy on the Board of Adjustments. He will be meeting with architects from DS2 to go over a plan of action for the old pool room building.
A report for FCA-TV will be e-mailed to the Mayor and Council.
Police Chief Randy Sergent reported that his department is redoing their handbook based on KLC guidelines. Recruit Jeremy Miller is in his ninth week at the academy. Officer Josh Plank was hired December 3rd. The new cruiser has arrived.
Public Works Superintendent Dennis Masters reported on the Streetscape Sidewalk Project.
Utilities Superintendent Joe Dunaway reported on the Sewer Project for the Ewing School.
City Attorney Tom MacDonald reported that, due to a timeline error, the City would need to rescind the resolutions adopted at the October meeting regarding legal descriptions of property previously annexed from Lakewood to Indian Fields and adopt new resolutions.
Councilman Story moved to adopt Resolution No. 12-12-2. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, and Story-yes. Motion carried.
Councilman Hurst moved to adopt Resolution No. 12-12-3. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, and Story-yes. Motion carried.
Councilman Manning moved to adopt Resolution No. 12-12-4. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, and Story-yes. Motion carried.
Councilwoman Sparks moved to adopt Resolution No. 12-12-5. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, and Story-yes. Motion carried.
Councilman Hinton moved to adopt Resolution No. 12-12-6. Councilman Story seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, and Story-yes. Motion carried.
The Oath of Office for newly elected officials was scheduled for December 27, 2012 at 5:00 p.m. in the City Annex.
The Council Retreat will be Saturday, January 5, 2013, from 2:00 – 5:00 in the City Annex.
Councilman Story moved to go into executive session at 8:22 p.m. pursuant to KRS 61.810, section (1) b, for deliberations on the future acquisition of real property by a public agency where publicity would be likely to affect the value of a specific piece of property to be acquired for public use by a public agency. Councilman Manning seconded the motion.
Councilman Hurst moved to go out of executive session at 8:30 p.m. Councilwoman Sparks seconded the motion.
There being no further business, Councilman Manning moved to adjourn.
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Martin L. Voiers, Mayor
ATTESTED:
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Joy Story Roark, City Clerk/Treasurer
Date Approved: ___________________
