There was a regular meeting of the Flemingsburg City Council Monday, December 12, 2011 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Adam Hinton, Scott Manning, Georgianna Sparks, Meredith Story, and Van Alexander. Mayor Martin L. Voiers presided.
Councilman Hurst led the Pledge of Allegiance. Crystal Ruark announced the new Chamber board members for the upcoming year. Ruark reviewed the Gift Check Program and noted several local businesses are participating. Councilman Hinton commented that the program was good for the community. Ruark also reviewed the results of a recent survey regarding services provided by the Chamber.
Minutes of the November meeting were presented. Mayor Voiers noted a correction to the last paragraph of the first page changing the date from December 6th to December 16th. Councilman Hurst moved to approve as corrected. Councilwoman Sparks seconded the motion. All were in favor.
Jerry McCloud, Chief, and Travis Earlywine, Secretary, presented the annual report for the Flemingsburg Volunteer Fire Department.
A resolution regarding installation of a street light at the reservoir at the end of McVey Way was presented. Councilman Manning moved to approve. Councilman Hurst seconded the motion. All were in favor.
City Clerk Joy Roark reported on the City’s debt position. The loan on the waste water treatment plant has been paid in full. The Utility System has one loan remaining on waterlines totaling $12,360.41. It will be paid in full this fiscal year. The General Government has debt for two garbage trucks totaling $135,399.57. Councilman Story noted that the City had recently paid off debt on the May’s Lick Gas Line, the Maysville Waterline and debt on the water plant.
Codes Enforcement Officer Ben Moran reported that the Planning Commission held a special meeting Wednesday, December 7th. Members discussed accepting Byron Way into the City, but recommended not accepting this street until it has been in place for one year to make sure it will hold up to standards. Moran reported that City employees cleaned up debris from the building on E. Water St. that had fallen onto the street. The front of the building has been demolished and the building has been barricaded. The remainder of the building will be removed over the next two months. Moran has notified others who own dilapidated property that the City will be taking action. Moran also reported that the old pool room building owned by the City has some ongoing issues that need to be addressed. Mayor Voiers recommended the Buildings and Grounds Committee look into this matter.
Chief Sergent reported on the KLC Safety Grant application and the Prescription Drug Program. Sergent stated that over 7000 pills had been turned in and the department plans to continue the program on a regular basis. Major Fugett and Officer Workman both received the DUI award from the State. The department is eligible for a Highway Safety Grant. Council supported application for the grant if the area included in the grant would be restricted to a few miles outside the city limits.
Public Works Superintendent Dennis Masters reported on problem streets during snow emergencies. There was discussion on designating snow routes and posting signs restricting parking to one side of the street during a declared snow emergency. The Public Safety Committee will discuss this matter further.
Utilities Superintendent Joe Dunaway reported that he had attended a meeting at BTADD regarding ranking projects for State funding. The water treatment plant improvement project received the second highest ranking. Kevin Cornette felt very confident that the City would receive funding from Rural Development, which would be 60/40. Dunaway presented a report from Kenvirons, engineers for the project. They are currently working on a rate schedule. The City may be eligible for $20,000 from the State for this project.
Dunaway and David Shrout, Chief Operator at the Waste Water treatment plant, visited two new plants built by HDR, one in Williamstown and the other in Cynthiana. Operators at both plants were very positive about their experience with HDR.
Mayor Voiers reviewed the plan of action submitted to the State in regard to the NOV’s at the waste water treatment plant.
Dunaway reviewed a project that has been proposed on the By-pass. The property owner wants to develop the property and put in a sewer system, then connect to the City’s sewer line. The sewer system will be installed at no cost to the City and done according to specs prepared by an Engineer. The property owner is willing to be annexed. It was noted that the owner will have to go before the Planning Commission and get approval before construction begins. Council agreed to allow the connection to the City sewer line as long as guidelines are met.
Councilman Story reported on a meeting regarding city boundaries. A plan of action has been established to assure all City property is added to the boundary map in Frankfort. Story stressed the importance of updating the map due to its effect on voter registration, collection of insurance premiums tax, and the census. Story, Mayor Voiers, Joy Roark, Ben Moran, and Tom Carpenter plan to meet with the Secretary of State in January.
Councilman Manning complained of the downtown being dark. Streetlights on the courthouse hill next to the new justice center are not working. It was noted that those lights are controlled by the justice center.
Mayor Voiers announced that KLC City Day would be February 1st and encouraged everyone who could to attend.
A resident on Frazier St. complained of speeding and requested speed bumps. Council was not in favor of installing speed bumps due to making it more difficult for snow removal and harder on normal traffic. It was noted that Frazier St. was originally a dead end street, but now has through traffic. Police have monitored the area for speeding.
There being no further business, Councilman Manning moved to adjourn at 8:40 p.m.
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Martin L. Voiers, Mayor
ATTESTED:
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Joy Story Roark, City Clerk/Treasurer
Date Approved: _________________
