There was a regular meeting of the Flemingsburg City Council Monday, January 14, 2013 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Kathy Moore, Scott Manning, Georgianna Sparks, Meredith Story, and Van Alexander. Mayor Martin L. Voiers presided.
Councilwoman Moore led the Pledge of Allegiance. Minutes of the December 10th and December 27th meeting were presented. Councilman Manning moved to approve. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
There was no old business.
Mayor Voiers presented Resolution No. 13-01-1 regarding application for Land and Water Conservation funds up to $75,000. A 50% match would be required. Funds would be used for new fencing at the City Park, which would cost less than $20,000. The Parks Committee will meet to discuss other improvements that may be needed. Councilman Hurst moved to adopt Resolution No. 13-01-1. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers presented Resolution No. 13-01-2 authorizing a first supplemental assistance agreement between the City and KIA for additional funds needed for the Waste Water Treatment Plant project. Councilman Hurst moved to adopt. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers presented Resolution No. 13-01-3 authorizing a contribution up to $1,938.90 to the Buffalo Trace Narcotics Task Force for fiscal year 2013-2014. Councilman Story moved to make the same contribution as in previous years. Councilwoman Moore seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
The following items were presented as surplus property: 2002 Chevy truck, Vin# 2369; tire changer; and a 2006 Chevy Impala police cruiser, Vin# 4440. Councilman Story moved to approve all items as surplus. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried. Sealed bids will be taken to dispose of the items. If bids are not acceptable, then items will be auctioned.
Councilman Manning reported that the Buildings and Grounds Committee had met. Ben Moran presented a list of needed repairs to City buildings. Roofs on the Annex/Garage building and the Daycare Center will need to be replaced. It was recommended that the City include funds for these repairs in the coming fiscal year’s budget. Other repairs were maintenance related and need to be done as soon as possible. A quote for plans to remove the old pool room building was presented from DS2 in the amount of $6,000. The quote included plans to stabilize the building joining the pool room, designs to cover the area once the building is removed, and preliminary work for the bid process. Councilman Manning moved to accept the bid from DS2. Councilman Story seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
City Clerk Joy Roark reported that delinquent notices for City property taxes had been mailed. There was approximately $10,000 in delinquent bills, but it was anticipated that many of those bills would be paid by the end of the month. Muni-Gas notified the City that discounts on natural gas would be available beginning June 1, 2013. Roark provided an update on the City’s debt verses cash reserve position for the past six years. It was noted that the City had $1,044,860.23 in cash reserves in December 2006 and $1,964,053.95 in debt. In December 2012 the City had $731,727.87 in cash reserves, but only $168,090 in debt with $83,090 being new debt on construction of the Waste Water Treatment Plant. The cash reserve position had decreased due to funds being used to purchase a new fire truck and pay off debt on the Maysville waterline and the Waste Water Treatment plant. Debt for improvements to the Water plant, the May’s Lick gas line, a short term line of credit, and two garbage trucks had also been paid.
Codes Enforcement Officer Ben Moran reported that emergency lights had been installed in the Annex. There is a vacancy on the Board of Adjustments and the County has a vacancy on the joint Planning Commission.
Andrea Enix provided a report on FCA-TV.
Chief Sergent reported that his department was in the process of updating their policy book and should be finished in February. A neighborhood watch meeting is scheduled for Monday, January 21st. Officer Garrett Ingram will be doing training.
Public Works Superintendent Dennis Masters presented a report for his department.
Utilities Superintendent Joe Dunaway reported that Danny Shrout had been moved to an 8-5 position as acting chief operator at the water plant. As soon as weather permits work will begin on the pump stations for Industrial Park II. Judy Construction was awarded the bid for construction of the Waste Water Treatment plant and will start March 1st.
Councilwoman Moore reported that a handrail was needed across the creek on East Water Street by the Peoples Bank storage lot.
Councilman Hurst reported a light out in front of the Lerman (Fischer) Building.
Councilwoman Sparks scheduled a meeting of the Parks Committee for Monday, February 11th at 6:30 p.m.
There being no further business Councilman Manning moved to adjourn at 8:43 p.m. Councilwoman Sparks seconded the motion.
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Martin L. Voiers, Mayor
ATTESTED:
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Joy Story Roark, City Clerk/Treasurer Date approved: __________________
