There was a regular meeting of the Flemingsburg City Council Monday, July 11, 2011 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Isaac Sapp, Scott Manning, Georgianna Sparks, Meredith Story, and Van Alexander. Mayor Martin L. Voiers presided.
Councilman Hurst led the Pledge of Allegiance. Minutes of the June 13th and June 27th meetings were presented. Councilman Story moved to approve. Councilman Alexander seconded the motion. All were in favor.
Mayor Voiers presented Municipal Order 11-1 regarding a written policy governing the use of tobacco products on city property. Councilman Hurst moved to adopt. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Crystal Ruark, Fleming County Chamber Executive Director, reported on past and upcoming events.
Council discussed the waste water treatment plant project. Councilwoman Sparks moved to approve HDR engineers to proceed with the design of the waste water treatment plant. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers presented Resolution No. 11-7-1 regarding application for CDBG funds for construction of a new fire station. Councilman Hurst moved to authorize Mayor Voiers to make application for CDBG funds totaling $500,000. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried. Mayor Voiers noted that $500,000 would not be enough for the planned project and other funding was being sought.
Council discussed the cable board. Mayor Voiers reviewed changes to the ordinance regarding the cable board noting that no progress had been made since the changes had been put in place. There is no record of a cable board meeting since last fall and no activity by the board. Also, no reports have been provided. Requirements of the ordinance are not being met and the ultimate responsibility comes back to council. Mayor Voiers recommended that the City take control until a functioning board can be put in place. Terms of board members should be the same as council so a new board should have been appointed the first of year. Councilman Story agreed that the City should provide guidance until a new board is put in place and moved to proceed with the actions discussed. Mayor Voiers was also given authority to confiscate all records and funds. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Codes Enforcement Officer Ben Moran reported that the Property Maintenance Committee had met twice in June. The Committee reviewed a list of blighted properties and determined which ones to take action on. The list will be cross referenced with the delinquent property tax list. A meeting was scheduled for July 26th at 5:30 p.m. at City Hall.
City Clerk Joy Roark reported that the books for the fiscal year had been closed and were ready to be audited. The auditors have been contacted and anticipate starting the audit soon. Financial reports were provided in the council packets.
Ben Moran reported that the Planning Commission would be meeting to update subdivision regulations. Two structural engineers from Maysville looked at the donated buildings again and would be providing a preliminary estimate on repairs as well as recommendations. The effect of the treatment on the old reservoir was short lived. It was suggested the treatment might work better if started earlier in the year. A representative with the Dept. of Agriculture is coming to check mosquito problem areas. Residents can contact City Hall if they are having problems.
Police Chief Randy Sergent reported that Officer Garrett Ingram would be graduating from the academy July 29th. The Police Dept. has a 1999 cruiser to submit as surplus. There is a standing bid of $1,300 from Paul Miller Ford. The department will be using the speed trailer from the last week of July until school starts. The trailer will be moved around town to check speeding in different areas.
Public Works Superintendent Dennis Masters reported that the mulch for the parks had arrived. Blacktopping should begin in a couple of weeks. Masters also reported that biologists had agreed to look at the problem areas at the old reservoir and take samples. Hopefully they can come up with new ideas for treating the problem.
Utilities Superintendent Joe Dunaway reported that the Thompson Bros. are finishing work on the waterline project. The Utility Dept. will be flushing fire hydrants the week of July 25th. Advertising on WFLE has become expensive as they are now charging for public service announcements so he is seeking other options. The trash situation at the new reservoir has much improved. Dunaway stated the grounds are being taken better care of. Kenvyron Engineers are working on the water plant study.
Waste Water Superintendent Dale Clary reported on bids for upgrades to the lift stations. Thompson Bros. were awarded the bid.
City Attorney Tom MacDonald reported on action to collect delinquent taxes and utilities. He will be sending a letter allowing an opportunity to resolve the matter before filing a claim in court.
Mayor Voiers reported that he had discussed the Safe Routes to School project with Monty Rhody, Cann-Tech. The plans have been sent to the state and have been approved. He is waiting on the results and once they are received the project can move forward.
Mayor Voiers reported that he had met with the Dept. of Transportation and engineers regarding the streetscape project. The drawings of the project area were inaccurate with one section on Mt. Sterling Ave. being omitted. There will not be enough funding to do the entire project area. Once the plans are finished they will be sent to the state. It could be next spring before the project gets started.
Chad Clark, a contractor from Vanceburg, was selected for the walking trail project. The contract allows 45 days to complete. Dennis Masters is working on the access road. The City is supplying materials.
Mayor Voiers reported a vacancy on the ambulance board and asked council for recommendations. The member must be a city resident.
Mayor Voiers reviewed plans for a ‘walk around’ in city neighborhoods to get communication going between residents and elected officials. The first ‘walk around’ is
scheduled for Wednesday, July 20th, at 6:00 p.m. in the Highland, High Ridge, and Crest Ave. areas.
There being no further business Councilman Manning moved to adjourn at 8:05 p.m.
_______________________________
Martin L. Voiers
ATTESTED:
__________________________________
Joy Story Roark, City Clerk/Treasurer
Date Approved: ___________________
