There was a regular meeting of the Flemingsburg City Council Monday, June 11, 2012 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Adam Hinton, Scott Manning, Georgianna Sparks, Meredith Story, and Van Alexander. Mayor Martin L. Voiers presided.
Councilman Hinton led the Pledge of Allegiance.
Mark Hendrix addressed Council regarding an easement for his property across the road from the new waste water treatment plant. Hendrix asked for compensation from the City for the easement in the amount of $8,600. Hendrix offered to sell the City a ten acre strip of land for $40,000. No action was taken.
Steve Donovan, Economic Development Director, reported on a seminar held in April at the High School. Local citizens were working with the Emerson Group on developing business opportunities.
Kerri Moran with BTADD reviewed the Brown Sign Program. Moran also updated Council on the application process for the new Flemingsburg Fire station. The Department of Local Government has requested a set of complete plans, which would push the project to a #1 priority, but would not guarantee funding. Costs for the plans would range from $70,000 to $75,000 and deadline to submit the plans would be September 4, 2012. The completed surveys will be good for two years. Moran said an alternative would be to submit preliminary plans, which would costs approximately $35,000. This would make the project a #2 priority. A third option would be to re-apply without the plans. Moran noted that the project requires a $60,000 match in addition to the cost of the land; monies spent on plans could go towards the match. Councilman Story moved to proceed with the preliminary plans and contract with DLZ engineers. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-no, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Minutes of the May 14th meeting were presented. Councilman Manning moved to approve. Councilwoman Sparks seconded the motion. All were in favor.
The first reading of Ordinance 6-12-1 regarding solid waste was presented. Councilwoman Sparks moved to approve. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
City Clerk Joy Roark presented the second reading of Ordinance 6-12-2 regarding the General Fund Budget for fiscal year 2012-2013. Councilman Story moved to approve with the noted changes. Councilman Hurst seconded the motion. A roll call was given with Council voting as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
City Clerk Joy Roark presented the second reading of Ordinance 6-12-3 regarding the Utility System Budget for fiscal year 2012-2013. Councilwoman Sparks moved to approve with the noted changes. Councilman Hurst seconded the motion. A roll call was given with Council voting as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
City Clerk Joy Roark presented the second reading of Ordinance 6-12-4 regarding the CATV Budget for fiscal year 2012-2013. Councilman Hurst moved to approve. Councilman Manning seconded the motion. A roll call was given with Council voting as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers presented a resolution regarding funds for Municipal Road Aid. Councilman Hurst moved to adopt. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
The first reading of Ordinance 6-12-5 regarding water rate increases was presented. Councilman Hurst moved to approve. Councilman Story seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Codes Enforcement Officer Ben Moran reported on costs for environmental services for the old Conley service station property. Investigation costs would be $1,800.
Police Chief Randy Sergent reported on the memorial for Chief Clark. Donations totaled $1,476; costs for the stone and plaque were $1,575.
Public Works Superintendent Dennis Masters reported on his department’s activities.
Mayor Voiers called for a Special meeting June 18th at 6:00 p.m. in the Annex to hear second readings of Ordinance 6-12-1 and Ordinance 6-12-5.
Councilman Story reported that some citizens had inquired about blacktopping the trail and noted that a porta potty was needed in the trail area.
Councilman Story moved that the City Attorney file liens on properties with delinquent property taxes. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Ben Moran will follow up with Tommy Carpenter on the status of updating the city annexation map.
Mayor Voiers reported that HDR was requesting an amendment to their contract for an addtional $5,724 for extra work they did researching and surveying the Breeze and Hendrix properties. Councilman Hinton moved to approve. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers formed a Handbook Review Committee with a representative from each department and two council members. Councilman Story and Councilman Manning volunteered.
Steve Donovan requested permission to close E. Water St. and use of the City parking lot across from the Covered Bridge Museum for an Arts festival hosted by the Arts Council. The request was approved.
Councilman Story moved to go into executive session pursuant to KRS 61.810, section (1), for deliberations on the future acquisition of real property by a public agency where publicity would be likely to affect the value of a specific piece of property to be acquired for public use by a public agency. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Councilman Story moved to go out of executive session at 9:00 p.m. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Councilman Story moved to authorize the mayor to make contact and negotiate a lease/purchase of the property discussed up to the amounts discussed in closed session. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
There being no further business, Councilman Manning moved to adjourn.
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Martin L. Voiers, Mayor
ATTEST
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Joy Story Roark, City Clerk/Treasurer
Date Approved: ________________
