There was a regular meeting of the Flemingsburg City Council Monday, November 10, 2014 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Kathy Moore, Scott Manning, Georgianna Sparks, Meredith Story, and Van Alexander. Mayor Martin L. Voiers presided.
Councilman Manning led the Pledge of Allegiance. Minutes of the previous meeting were presented. Councilwoman Moore moved to approve. Councilman Manning seconded the motion. Motion carried.
Brenda Morgan, CPA, presented the annual audit report. A single audit was performed due to the City spending more than $500,000 in federal funds. Morgan reported it was a clean audit, but noted that the reserve account for the Waste Water Treatment Plant had not been fully funded at June 30th. City Clerk/Treasurer Joy Roark confirmed that the account has since been fully funded. Councilman Story moved to approve the audit report. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Brian Creasman, Superintendent of Fleming County Schools, addressed Council regarding the traffic pattern issues at Flemingsburg Elementary. Creasman said the School system will work with the City and the Transportation department to resolve the problem and asked for patience until a solution could be found.
Crystal Ruark, Fleming Co. Chamber Executive Director, presented the Chamber report. The annual Christmas parade will be Saturday, November 29th , which has been designated as small business Saturday. The Chamber will be hosting a luncheon for city employees December 11th to show their appreciation.
Steve Donovan, Economic Development Director, reported that Ridley Block is expanding and will be creating new jobs.
City Clerk Joy Roark presented the second reading of Ordinance No.11-14-1 regarding pollutant discharge limits. Councilwoman Sparks moved to approve. Councilman Manning seconded the motion. A roll call was given with council voting as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers recommended that Jennifer McRoberts be reappointed to the Ambulance board. Councilman Hurst moved to approve. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 14-11-1 was presented adopting a modern and accurate legal description of the Cahall territory previously annexed by ordinance. Councilwoman Moore moved to approve. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 14-11-2 was presented adopting a modern and accurate legal description of the Southgate Apartments territory previously annexed by ordinance. Councilwoman Moore moved to approve. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers asked the Buildings and Grounds committee to meet regarding ways to utilize the old fire station. No date was set for the meeting.
Councilman Story reported that the Finance committee had met. The committee reviewed the application for the business incentive program submitted by The Kettletop. The business owner provided an itemized list of materials needed for improvements and proof of a long term lease was provided by the property owner. Councilman Story moved to approve the application. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
The committee reviewed the request from Moreland Housing Group for financial support for a housing project in the county. The committee agreed with the concept of providing low income housing, but did not recommend funding the project at this time because there were no extra funds in the budget. The project is located in the county and the committee felt it should be referred to the fiscal court. The City already works with the Housing Authority and The Fischer Building to provide low income housing. Councilman Manning moved to approve the recommendation. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Moore-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
The committee had also reviewed the audit report and agreed with the report as presented.
City Clerk/Treasurer Joy Roark reported that the Waste Water Plant Reserve account had been funded accordingly based on the previous year’s audit (2013). She noted that the Water Plant Improvement project and the Fire Station project also required reserve accounts and all three reserve accounts have been fully funded. Financial reports were provided in the council packets.
Codes Enforcement Officer Greg Boling was absent. A written report was presented.
Dave Gray provided a written report for FCA-TV.
Police Chief Randy Sergent reported that the grant for weapons had been approved. Computers in the cruisers have been updated. Sergent, Assistant Police Chief Josh Plank, and City Clerk/Treasurer Joy Roark will be attending training on the grant for radios and repeaters Wednesday, November 12th. Chief Sergent requested a donation to support the Shop with a Cop program. Each child receives $125. Per Council approval is at the mayor’s discretion.
Public Works Superintendent Dennis Masters presented his department’s report.
Utilities Superintendent Joe Dunaway provided an update on utilities projects. Dunaway noted that there are 110 residential hook ups on the Ewing sewer line and only 31 have been done. All hook ups must be done by December 25th. A reminder will be advertised in the paper and on the City’s facebook page. The bid opening for materials for the Crestview project is scheduled for November 20th. The utilities department has a new employee, Scotty Masters, who will float between the sewer and water departments as needed. Mike Brown is expected to return to work by the end of November or the first of December from worker’s comp leave. The department purchased a new jet machine.
Councilwoman Sparks commended the office staff for the good audit report.
Mayor Voiers will work with Superintendent Creasman on forming a youth council.
Mayor Voiers will present a plaque to A. Raymond Tinnerman for their accomplishments.
Mayor Voiers reported that KLC had challenged the Telecommunications law regarding franchise fees and the appeals court had ruled in favor of cities. If the ruling stands cities may be able to collect fees again and regain some of the fees lost.
Mayor Voiers presented a reading assignment for the Council Retreat in January, ‘The Right to Lead’, which will be discussed during the retreat.
City Attorney Tom MacDonald will review the process for accepting bids on the building declared as surplus. No bids were received during the designated time frame.
There being no further business, Councilman Manning moved to adjourn at 8:30 p.m. Councilwoman Sparks seconded the motion. Motion carried.
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Martin L. Voiers, Mayor
ATTESTED:
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Joy Story Roark, City Clerk/Treasurer
Date Approved: ______________________
