There was a regular meeting of the Flemingsburg City Council Monday, October 8, 2012 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Adam Hinton, Scott Manning, Georgianna Sparks, Meredith Story, and Van Alexander. Mayor Martin L. Voiers presided.
Councilwoman Sparks led the Pledge of Allegiance. Minutes of the September 10th meeting were presented. Councilwoman Sparks moved to approve. Councilman Manning seconded the motion. Motion carried.
Crystal Ruark, Fleming Co. Chamber of Commerce Executive Director, presented a report of upcoming events.
The second reading of Ordinance No. 10-12-1 regarding the removal or containment of animal excrement was presented. Councilman Hurst moved to approve. Councilman Alexander seconded the motion. A roll call was given with council voting as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-1 regarding application for KOHS funds for body armor was presented. This resolution replaces Resolution 12-09-1 due to the amount of funds being reduced to $1,800.00. Councilman Hurst moved to adopt. Councilwoman Sparks seconded the motion. Motion carried.
Councilman Story moved to approve the audit for fiscal year ending June 30, 2012. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
City Clerk Joy Roark reported that Brenda Morgan had agreed to do the audit for another three year contract at the same rate. Councilman Story noted that Morgan-Franklin had completed the audit much quicker than other firms and had done a good job. Councilman Story moved to renew the contract with Morgan-Franklin for another three years. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-2 supporting the campaign to ‘Win the War Against Violence’ was presented. Councilman Hurst moved to adopt. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-3 adopting a modern and accurate legal description of territory described as Lakewood North, which was previously annexed by ordinance, was presented. Councilman Story moved to adopt. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-4 adopting a modern and accurate legal description of territory described as Lakewood South, which was previously annexed by ordinance, was presented. Councilwoman Sparks moved to adopt. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-5 adopting a modern and accurate legal description of territory described as Fleming Mason Energy, which was previously annexed by ordinance, was presented. Councilman Hurst moved to adopt. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-6 adopting a modern and accurate legal description of territory beginning at the Northwest corner of Indian Fields Subdivision, which was previously annexed by ordinance, was presented. Councilwoman Sparks moved to adopt. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-7 adopting a modern and accurate legal description of territory beginning at the Northeast corner of Indian Fields Subdivision, which was previously annexed by ordinance, was presented. Councilman Manning moved to adopt. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-8 approving ARC funds for the Ewing School Sewer Project was presented. Councilwoman Sparks moved to adopt. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-9 regarding the Equal Opportunity Agreement was presented. Councilman Hinton moved to adopt. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-10 regarding the Assurance Agreement was presented. Councilman Hinton moved to adopt. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-11 regarding Debarment Certification was presented. Councilman Hurst moved to adopt. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-12 regarding Drug Free Workplace was presented. Councilman Story moved to adopt. Councilman Hinton seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-13 regarding Certification for Contracts, Grants, and Loans was presented. Councilman Hinton moved to adopt. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Resolution No. 12-10-14 regarding the Operating Budget was presented. Councilman Hurst moved to adopt. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Hinton-yes, Manning-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
A public hearing was scheduled for Thursday, November 8, 2012 at 6:00 p.m. in the City Annex to discuss the renewal of the Time Warner Cable Contract.
City Clerk Joy Roark reported that the Employee Handbook Committee had met to discuss comp time, employee benefits, and adding job descriptions to offer opportunities for advancement. Roark also reported that the City had realized over $15,000 in savings during the first quarter with the new health insurance program through Health Cost Solutions.
Codes Enforcement Officer Ben Moran reported that the Planning Commission has two vacancies.
Utilities Supervisor Joe Dunaway reported that Chief Operator Rob Applegate had resigned. The City is currently seeking a Chief Operator or Operator Trainee. Dunaway stated that the water plant was producing water again, but there was a small leak in the water tank at the plant so production will have to stop in order to repair the tank. There will be a bid opening October 11th to select a general contractor for the waste water plant project.
Councilman Alexander voiced concerns over shots being fired in the city limits. It was suggested that the Noise Ordinance be amended to address prohibiting the discharge of fire arms in the city limits if an ordinance is not already in place.
Councilman Story commented that he appreciated the way the City conducts business and tries to do things the right way. Mayor Voiers noted the benefit of training provided by KLC for elected officials.
Councilwoman Sparks requested that the Amish community be informed of the new ordinance regarding removal or containment of animal excrement.
Councilman Hinton reported that landscaping the property donated to the City had come to a stop due to the ground being too rocky. A different type of landscaping may need to be considered.
Mayor Voiers reported that the Country Club had asked for consideration to reduce their high water bills. Utilities Superintendent Joe Dunaway said the bills were high because they were watering the greens. It was not a matter of a water leak. Councilman Story noted legally the City could not reduce their bills. No action was taken.
Mayor Voiers asked Council to consider a name for the street off of East Water Street where Sam Prather and J.J. Marx have property.
Mayor Voiers reported that the Fiscal Court had blacktopped the walking trails at the Rec. Park and requested that the City reimburse them for 1/3 of the cost. Council requested financial statements from the Rec. Board showing how much the Fiscal Court was contributing. No action was taken.
Mayor Voiers requested suggestions for an appointment to the GFCRWC. The position is currently held by former mayor Louie Flannery.
Mayor Voiers reported that the City had been asked to sponsor character education for grades 1-4 at a cost of $150 per quarter. No action was taken.
There being no further business, Councilman Manning moved to adjourn at 8:40 p.m. Councilman Alexander seconded the motion.
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Martin L. Voiers, Mayor
ATTESTED:
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Joy Story Roark, City Clerk/Treasurer
Date Approved: _____________________
