There was a regular meeting of the Flemingsburg City Council Monday, September 12, 2011 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst, Isaac Sapp, Georgianna Sparks, Meredith Story, and Van Alexander. Councilman Scott Manning was absent. Mayor Martin L. Voiers presided.
Councilman Story led the Pledge of Allegiance.
Vaughn Williams with Kenvirons addressed Council regarding a proposal for a $2.8 million dollar renovation project to the water plant. Improvements to the plant would allow water production 365 days per year and remove all NOV’s. Funding through RD would be 30% grant and 70% low interest loan. The term of the debt would be forty (40) years. The average increase to customer bills would be $7.44 per month. Williams stated it is cheaper to produce water than to purchase it and recommended that the City proceed with the project. The existing plant is a good solid structure and good size. With the renovations proposed it could last many years and produce good quality water. Laura Jefferson with BTADD said the City was not eligible for CDBG funds, but would search for additional funding options.
Councilman Story moved to proceed with the water treatment facility improvement as recommended. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Crystal Ruark, Fleming Co. Chamber Executive Director, reported on activities of the Chamber.
Minutes of the August 8th meeting were presented. Councilman Alexander moved to approve. Councilwoman Sparks seconded the motion. All were in favor.
Councilman Hurst moved to adopt Ordinance No. 9-11-1 setting the motor vehicle tax rate at $.1977 per $100.00 of assessed value. Councilwoman Sparks seconded the motion. City Clerk Joy Roark presented the second reading of the ordinance and a roll call was given with Council voting as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Councilman Hurst moved to adopt Ordinance No. 9-11-2 setting the property tax rate for all property except motor vehicles at the compensating rate of $.141 per $100.00 of assessed value. Councilman Story seconded the motion. City Clerk Joy Roark presented the second reading of the ordinance and a roll call was given with Council voting as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers opened bids on surplus property. Bids received were: Perky Masters – 2002 Chevy ton dump truck $2,307.50, Vehicle Lift $125.00, Runabout Boat w/trailer $21.50, jackhammer $5.00; Brian Stokes – 1999 Crown Vic $500.00; Larry Gilvin – jackhammer $10.00,
Runabout Boat w/trailer $40.00, Vehicle Lift $200.00; James Compton - 2002 Chevy ton dump truck $2,105.00; Thomas Eldridge – Vehicle Lift $619.23, Runabout Boat w/trailer $113.19; Jack McRoberts – Vehicle Lift $300.00; David Utterback – Vehicle Lift $100.00; Rick Marshall - 2002 Chevy ton dump truck $3,526.00; and Everett Hamilton - $617.52 for the 1999 Crown Vic.
Dennis Masters stated that Paul Miller Ford had a standing bid of $1,300 for the Crown Vic. Chief Sergent said his department currently has a vehicle on order and the $1,300 would be deducted from the invoice price. Councilman Hurst moved to sell each item to the highest bidder, which includes the standing bid from Paul Miller Ford. Councilman Story seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers recommended Jennifer McRoberts to fill the vacancy on the Ambulance Board. Councilman Hurst moved to approve. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, and Alexander-yes. Councilman Story abstained due to Ms. McRoberts being a relative. Motion carried
The Rotary Club requested permission to hold Old Fashioned Court Days October 8th and 9th and close City streets. Councilwoman Sparks moved to approve. Councilman Sapp seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried
Mayor Voiers opened the lone bid on a new ton DRW 4X4 Chassis truck and ton LWB 4-wheel drive pick-up submitted by Cheap’s. The bid for a Silverado 3500 4WD Regular Cab SRW was $25,456.71; the Silverado 3500 4WD Regular Cab-Chassis with up-fit package for snow removal equipment was $51,510. Both bids were within the budget. Councilwoman Sparks moved to approve. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
Mayor Voiers presented a Memorandum of Understanding allowing Buffalo Trace ADD to act as project administrator for KIA SRF funds for the Wastewater Treatment Plant Project. Councilman Hurst moved to approve. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried.
City Attorney Tom MacDonald reviewed Ordinance No. 10-11-1, which amends Ordinance No. 12-93-1 relating to pretreatment streamlining changes required by the Kentucky Department for Environmental Protection, Division of Water. Councilman Story moved to adopt. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried
Mayor Voiers presented Resolution No. 11-09-1 authorizing the Mayor to sign the American Recovery and Reinvestment Act Federal Reimbursement Agreement in the amount of $97,200 for the Main Street Streetscape Improvement project. Councilman Hurst moved to approve. Councilman Sapp seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried
Mayor Voiers presented Resolution No. 11-09-2 regarding funding for the Airport Board for an environmental study to enlarge their property. Funding would be 90% federal, 8% state, and 2% from the Airport Board. Councilwoman Sparks moved to approve. Councilman Sapp seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried
Mayor Voiers presented Resolution No. 2011-09-3 adopting mitigation measures for the Industrial Park 2 Sewer Line ARC Project. Councilwoman Sparks moved to adopt. Councilman Hurst seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried
A Legal Services agreement required by ARC was presented. Councilman Hurst moved to approve. Councilman Sapp seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried
Mayor Voiers requested approval to apply for RD funds for a new fire truck and fire station. Councilman Story moved to approve application for funding for a new fire truck. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried
Councilman Hurst moved to approve application for funding for the fire station. Councilman Alexander seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried. It was noted that CDBG funds would be the primary source of funding for the fire station. A public hearing was scheduled for September 26th at 5:00 p.m. in the City Annex.
Councilman Story reported that Brenda Morgan had met with the Finance Committee to review the audit draft. It was a clean report. Trevor Adkins with Atmos Gas offered to do an analysis of what his company could offer regarding purchase of natural gas. The Finance Committee recommended doing the analysis. The committee also recommended retiring the debt on the May’sLick Gas line debt using cash reserves in a preferred money market account earning .60%. The interest rate on the loan is 4.55% so the City would save over $14,000 over a two year period. Councilman Story moved to retire the debt. Councilwoman Sparks seconded the motion. Council voted as follows: Hurst-yes, Sapp-yes, Sparks-yes, Story-yes, and Alexander-yes. Motion carried
Mayor Voiers asked that all committees meet on a regular schedule, quarterly would be fine.
Codes Enforcement Officer Ben Moran reported on cost estimate for repairs to two City buildings on S. Main Cross. Proposed renovations totaled $221,705.00. Mayor Voiers recommended the Buildings and Grounds Committee study the proposal.
Police Chief Randy Sergent noted that more people are driving on suspended licenses since the law changed in June. Mayor Voiers commended Chief Sergent and Officer Pollack for participating in the parade and ceremony held in Brooksville commemorating September 11th. Flemingsburg also had three firefighters and a fire truck that participated.
Public Works Superintendent Dennis Masters reported that he and Ben Moran were working on a boardwalk for the walking trail.
Utilities Superintendent Joe Dunaway reported that his department was a month ahead of schedule on completing gas paperwork for this year. The water department inspection covered three years and all went well with the exception of the NOV’s. Thompson Bros. have completed the waterline project. A new project profile includes a waterline project to begin where the current one ended. Dunaway has been working with the engineers on the new Wastewater treatment plant project. There were some violations as a result of a recent inspection, but his department was working on getting them fixed.
Mayor Voiers reported that he and the City Clerk had met with Andrea Frazier regarding FCA-TV. They are working on program schedules and possibly moving the studio location and adding another part-time person.
Mayor Voiers announced POW/MIA Recognition Day which will be held on Friday, September 16th. There will be a candlelight service on the lawn of the American Legion.
Mayor Voiers scheduled the next neighborhood walk for Wednesday, September 26th at 6:00 p.m. on Garr Ave.
There being no further business Mayor Voiers declared the meeting adjourned at 8:45 p.m.
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Martin L. Voiers, Mayor
ATTESTED:
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Joy Story Roark, City Clerk/Treasurer
Date Approved: _______________________
