The Flemingsburg City Council held a special meeting on Thursday, August 14, 2003 at 7:00 p.m. in City Hall.  Council members present were Martin Voiers, Carl Haight, Nancy Suit, Georgianna Sparks, Meredith Story, and Scott Manning.  Mayor Louie K. Flanery presided.

 

Councilman Story led the Pledge of Allegiance.  Minutes of the previous meeting were reviewed.  Councilman Manning moved to approve.  Councilwoman Sparks seconded the motion.  All were in favor.

 

The Committee on Blighted Property was scheduled to report to Council.  Mayor Flanery stated that there had been new developments concerning the property(s) in question since the committee last met and suggested they might need to meet again before addressing Council.  Councilman Voiers moved to table this matter until the next meeting.  Councilman Story seconded the motion.  All were in favor.

 

Rob Conway addressed Council to request a tap for water and sewer.  Conway stated he had purchased property connected to Tollgate Subdivision and he intended to build a day care center.  Waste Water Superintendent Dale Clary stated that the sewer line ended on David Doyle’s property approximately 30 ft. before his property.  It would be Mr. Conway’s responsibility to get an easement from David Doyle.  Mr. Conway was under the impression that a 6” water line ran through Tollgate, which would meet state requirements for the day care center.  Utilities Superintendent Glen McVey said the 6” line stopped on the Ronald Carpenter property, which was about half way through the subdivision, and a 2” line ran through the rest of the subdivision.  Mr. Conway would have to get easements from all property owners from that point on to run a 6” line to his property.  Mayor Flanery asked Mr. Conway if he would agree to be annexed if there was an opportunity.  Mr. Conway agreed.  Based on this, Councilwoman Suit moved to accept his request to tap onto the City’s water and sewer system at his expense.  Councilman Manning seconded the motion.  All were in favor.

 

Gary Workman addressed Council regarding the street at the end of Stockwell Ave.  Workman noted that there were huge holes and asked Council to look at the street.  Codes Enforcement Officer Gene Schwartz said the street was in a privately owned subdivision and the Planning Commission had no authority over this.  Councilman Story asked if the owner would turn the street over to the City and if there was enough easement to make it acceptable.  Schwartz said there was no plat; it wasn’t required at the time the subdivision was developed.  Councilman Voiers said the City has no right to do anything to the street since it is privately owned.  Mayor Flanery asked Street Superintendent Jim Compton to patch the end of Stockwell Ave. where it joins the private drive.  Workman stated that the subdivision’s residents were willing to help pay to patch their street.  Council concluded that the owner would have to give permission before the City could do anything

 

Rex Cecil and Greg Fitzsimmons, Architects working on the museum renovation, presented their proposal to Council.  Estimated project cost for phase I is $192,586.  Goals for the 1st phase are to get the front open with restrooms and parking, second is to open the side with work space, and third is to make a showing of the outside.  Phase II will start with repairs upstairs and to the exterior.  If funds are available, phase III may include an elevator.  Neither an elevator nor a sprinkler system is required by code.  Cecil thanked Council for taking care of the bird situation and the museum society for all their work cleaning up the building.  Councilman Story asked if the funds for the project were in place.  Mayor Flanery stated that the funds for phase I were in place and that’s all that’s being bid now.  Councilman Manning moved to accept their proposal.  Councilman Voiers seconded the motion.  All were in favor.

 

Mayor Flanery reported that the State was ready to donate the Child Day Care property in the Industrial Park back to City.  The original agreement was signed in 1992.  Councilman Haight moved to accept the Day Care Center from the State.  Councilwoman Suit seconded the motion.   Councilman Story questioned if there was any reason not to accept it.  City Attorney Tom MacDonald said no.  Mayor Flanery stated the City already maintained and insured the building.  It would now be a part of the City’s inventory.  All were in favor.

 

City Clerk Joy Roark reported on the City’s web page.  Roark is currently gathering information to build the site and asked the Council members to prepare individual greetings.  Council was presented with a list of other cities with web pages to use as a reference.

 

Mary Jo Litton reported on the State Fair, which began August 14th and will run through August 24th.  The Covered Bridge Festival is scheduled for August 23rd.   Joe Callahan had requested permission for a 5-K race during the festival.  There are three experts coming to examine the covered bridges.  Litton stated that two of them have done a lot of work in preservation of barns and bridges, so she thinks the Heritage Council will accept their recommendations. 

 

The Renaissance funds for projects in the historical section were discussed.  Litton reviewed the requirements to apply for the funds and reminded Council that the project would have to have written endorsement from the Mayor, Council, and Mainstreet Committee.  A public hearing must be held prior to August 29th.    It was suggested that Council have some projects in mind prior to the hearing.  Mayor Flanery asked Litton if she would be willing to submit the application.  Litton stated she would be free after August 23rd.  Mayor Flanery formed a committee consisting of Councilman Story, Caren Prater, Brenda Plummer, and Gene Schwartz to recommend projects for consideration.  The public hearing will be August 25th at 5:30 p.m. in City Hall. 

 

Litton presented a letter from Renaissance KY stating that the City was due to advance to a Gold level community in September.  The letter contained a list of criteria that included financial support, vision, goals, and objectives, impediments, safety, preservation ethics, market study, growth measures, leadership, and appearance.  Renaissance KY is willing to work with the City to advance.  Councilman Story moved to continue with this program to progress from silver to gold.  Councilwoman Sparks seconded the motion.  All were in favor.  Councilwoman Suit moved to give written endorsement of the Renaissance KY project.  Councilman Story seconded the motion.  All were in favor.

 

Waste Water Superintendent Dale Clary reported that all seven of the engineers contacted about the 201 study had responded with bids.  Mayor Flanery appointed a committee to open bids and report back to Council.  The committee includes Councilman Manning, Councilman Story, City Attorney Tom MacDonald, and Mayor Flanery.

 

Clary also reported that he had lost a pump station due to lightning, but had a spare pump and was able to get the station running.  The insurance adjuster is coming Friday, August 15th. 

 

Councilman Manning moved to adjourn at 8:50 p.m.  Councilman Haight seconded the motion.  All were in favor.

 

 

 

                                                            _______________________________

                                                                        Louie K. Flanery, Mayor

 

 

ATTESTED:

 

 

 

_______________________________

Joy Story Roark, City Clerk

 

 

 

Date approved:  _________________