There was a regular meeting of the Flemingsburg City
Council Monday, October 12, 2009 at 7:00 p.m. in the City Annex. Council members present were Ricky Hurst,
Marty Voiers, Scott Manning, Georgianna Sparks, Meredith Story, and Van
Alexander. Mayor Louie Flanery
presided.
Minutes of the September 14th and October
1st meetings were presented.
Councilman Manning moved to approve.
Councilman Alexander seconded the motion. All were in favor.
City Clerk Joy Roark presented the second reading of
Ordinance No.10-09-1 adopting the Kentucky Model Procurement Code and
establishing small purchase procedures.
Councilman Story moved to approve.
Councilman Hurst seconded the motion.
There was discussion on lowest bid price and lowest evaluated bid
price. City Attorney Tom MacDonald
explained that an evaluated bid would be based on certain criteria that would
be identified in the advertisement for bid.
A Roll call was given with council voting as follows: Hurst-yes, Voiers-yes, Manning-yes,
Sparks-yes, Story-yes, Alexander-yes.
Motion carried.
City Clerk Joy Roark presented the first reading of
Ordinance No.10-09-2 adopting the Uniform Statewide Building Code. Per Tom MacDonald, this ordinance would
allow Codes Enforcement Officer Ben Moran to do inspections and enforce the
City’s codes. It also establishes fees
and authorizes appeals to be directed to the Kentucky Board of Housing,
Buildings and Construction. Councilwoman Sparks moved to approve. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Voiers-yes, Manning-yes, Sparks-yes,
Story-yes, Alexander-yes. Motion
carried.
Ken Arrington with Tremco addressed Council
regarding bids to repair the Waste Water department’s roof. Three contractors submitted bids based on
specs and requirements provided by Tremco, which will be furnishing the
materials. Arrington stated that they
were from Ashland and the Lexington area and all were quality contractors. The
bids received were: Tri State, $58,600; Pierce Blackburn, $59,610; Bri-Den,
$47,000. His only concern with the low
bid was the unit price for deck repairs.
He felt the price was too high.
Arrington stated that it could be repaired rather than replaced. Bri-Den had completed jobs and was looking
for work. The other two contractors are
currently working on projects. Bri-Den’s
bid included a start date of November 15th and allowed three weeks
to complete the project. Councilman
Story moved to approve the bid submitted by Bri-Den and authorized the mayor to
negotiate the unit price for the deck repairs.
Councilman Voiers suggested that the start date be negotiated from Nov.
15 to Nov. 1st due to the severity of the roof’s condition. Councilman Manning seconded the motion. Council voted as follows: Hurst-yes, Voiers-yes, Manning-yes,
Sparks-yes, Story-yes, Alexander-yes. Motion
carried. Arrington stated he would
contact the contractor and ask for a signed document with the changes requested.
Councilman Voiers reported that the new recycling
trailer had arrived. Decals and a list
of recyclable items had been applied.
It is planned to have the old trailer refurbished, possibly by the
school, and placed at another convenient location in the community.
Ben Moran reported that he had completed his
certification. He has been working on
getting funding to clean up blighted properties and the old theatre is first on
the list. Councilman Voiers noted that
Ohio uses liquor taxes to clean up ‘brown fields’. Kentucky has no money designated for such projects, but is
looking at a similar program.
Police Chief Randy Sergent reported that his
department had received a $45,000 JAG grant for computers in their
cruisers. The City purchased a new
police cruiser. Sergent reported on
recommendations for parking on streets during snow emergencies and street
cleanings. Council discussed making
Mills Ave. one- way, but felt it needed more study before making a
decision. Public Works Superintendent Dennis
Masters asked for a decision regarding parking on the streets during snow
removal. Sergent stated that streets
had to be posted ‘no parking’ before his department could enforce it.
Utilities Superintendent Joe Dunaway reported that
his department had been flushing fire hydrants. He has also implemented a fire protection program and is testing
water hydrant flow. One third of the
hydrants have been tested. Once the
project is completed he can give a report to the fire department showing which
hydrants have the most flow. The tops
of fire hydrants will be color coded accordingly. Dunaway noted that this is a program required by the state.
Waste Water Superintendent Dale Clary reported that
the large amount of rainfall had been hard on the sewer pumps. Rocks and rags had gotten into
manholes. Approximately five years ago
the force main behind Fleming County Water Association was busted. Clary felt that rocks and other debris got
into the line at that time and have gradually moved up the line to the pump
station. Councilman Voiers noted that
Clary’s written report indicated he was short handed and asked if the need for
another man would be in the budget next year.
Clary said he is supposed to be a manager, but with only two employees
he has to help in the field. A third
man would help get the work done and allow time for him to complete the
required paperwork.
Tom MacDonald reported that he was attending a
seminar hosted by KLC regarding property issues in Kentucky cities. He is still working on revisions to the
cable board and will talk to Tommy Carpenter regarding the status of annexation
issues.
Councilman Voiers questioned the restrictions
pertaining to the Safe Routes to School grant funds. Per Mayor Flanery and Ben Moran an architect would have to sign
off on the plans, the funds must be used for sidewalks to an elementary or
middle school, and the sidewalks must be within a certain distance from the
school.
Mayor Flanery reported that he was working on
determining the best route to the sewer plant to provide service to Industrial
Park II and getting easements signed.
Grant funding for this project is $800,000 with an additional $100,000
($70,000 from the City and $30,000 from the County) available if needed.
There being no further business Councilman Manning
moved to adjourn at 8:05 p.m.
Councilman Alexander seconded the motion. All were in favor.
______________________________
Louie
Flanery, Mayor
ATTESTED:
__________________________________
Joy
Story Roark, City Clerk/Treasurer
Date
approved: _____________________